Brand & Talent Coordinator
We are seeking a partner to manage junior-level, process-driven operational tasks currently performed by Talent Assistants and Coordinators. You will serve as the operational engine handling brand outreach, deal tracking, scheduling, research, and contract support.
This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded in pod workflows, working primarily with a senior pod manager who will provide direction and training.
A. Outreach & Deal Support
- Send outbound brand outreach (target: ~10–15/day per operator)
- Conduct follow-ups (2–3x) with brands who have not responded
- Maintain brand and talent pipelines daily (Affinity, CreatorIQ, internal)
- Support deal operations (tracking campaigns, deliverables, brand spend)
- Assist with invoicing processes
- Respond to inbound RFPs and brand inquiries
- Support contract workflows (redlining, version tracking, storage)
B. Scheduling & Administrative Support
- Manage scheduling for creators, brand calls, and internal pod meetings
- Book and coordinate travel
- Manage inboxes (filtering, templated replies, follow-ups)
- Order milestone gifts and maintain gifting workflows
- Support content calendar maintenance (upload scheduling, reminders)
C. Research & Data Operations
- Build brand outreach lists and vertical-specific targeting data
- Pull social media and content performance analytics
- Update CRM tools (Affinity, CreatorIQ)
- Update internal rosters, creator profiles, and deal tracking sheets
- Support talent scouting (basic research, deck prep)
D. General Back-Office Support
- Attend internal meetings to take notes and provide summaries
- Produce daily/weekly status reports for pods
- Handle file management, data entry, and organization
- Experience in outreach, lead generation, or client support
- Ability to manage high-volume outreach and follow-ups
- Familiarity with CRM tools (e.g., Affinity, CreatorIQ) and pipeline management
- Experience supporting campaigns, invoicing, and contract workflows
- Strong organizational and scheduling skills (calendar, inbox, travel)
- Excellent written English communication (writing outbound emails is most of the job)
- Extreme attention to detail (catching mistakes and redlines in contracts)
- Incredibly responsive (internally and externally)
- Ability to manage content calendars and admin tasks
- Experience in research, data tracking, and analytics
- Ability to maintain CRM systems, reports, and internal trackers
- Detail-oriented with strong communication and multitasking skills
- Experience in reporting, documentation, and general admin support
- Influencer, admin, or marketing work experience is a plus
Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:
- Permanent remote work flexibility
- Paid Time Off
- Health Maintenance Organization (HMO) coverage
- Annual performance bonuses
- Dedicated coaches offer an extra channel of support and skill-building
- Opportunities for professional growth
At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.
Learn More
Stay updated on open roles and industry insights.
Follow us on:
- YouTube
- Visit our website: www.hireframe.com
Tune in to our What Worked podcast
Check out What Worked podcast, hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Keller Executive Search seeks a Strategic Accounts Manager to lead strategic client relationships, grow revenue, and deliver customized talent solutions.
Lead market access strategy and senior client relationships at Klick to drive payer‑focused brand initiatives, reimbursement solutions, and cross‑team delivery for pharmaceutical accounts.
Wishpond Technologies is hiring an Account Manager Trainer & Enablement Specialist to design and deliver a world-class, remote AM training program that enables faster, higher-quality client campaign delivery.
Airship is hiring an Emerging Accounts Manager to run repeatable, playbook-driven onboarding, adoption, and renewals for a large portfolio of low-ARR SaaS customers, focused on retention and predictable renewals.
Senior client leader responsible for owning strategy, growth, and delivery across a $3M–$4M agency book while coaching managers and positioning audience-driven research as a campaign decision tool.
Experienced commercial lines marketing/customer service professional needed at a family-owned Syracuse independent agency to market, quote, and service small-to-mid commercial accounts.
Park 6 Logistics seeks a detail-oriented Account Representative in Boston to manage client accounts, coordinate with operations, and support business growth in a fast-paced logistics environment.
Customer-focused CSM needed to lead onboarding, retention, and growth for law firm clients at an AI-driven immigration legal tech startup, based in Memphis or remote.
Experian is hiring a Technical Account Manager to architect and drive strategic, revenue-generating solutions for large financial services clients in a fully remote role.
Huzzle is hiring a remote Account Manager (contractor) to manage multiple digital marketing accounts, deliver campaign performance, and drive client retention and growth.
Provide proactive, detail-oriented client service at Mariner Wealth Advisors by supporting client onboarding, administrative operations, and relationship maintenance to ensure an outstanding client experience.
Veolia is hiring an Account Manager in Chemical Water Treatment to provide technical solutions, build long-term customer relationships, and drive sustainable revenue growth across industrial accounts.
Informa TechTarget seeks a detail-oriented Client Services Account Associate to manage NetLine Portal campaigns, support clients, and deliver data-driven insights from the NYC or Boston office in a hybrid capacity.
Building meaningful pipeline for the world's leading growth companies.
5 jobs
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
