Senior Payroll & Benefits Specialist

In this role, you will manage end-to-end payroll and benefits operations while ensuring full compliance with federal, state, and local regulations. Your responsibilities include:

• Managing bi-weekly multi-state payroll processing for hourly and salaried employees, ensuring accuracy, timeliness, and compliance with wage and hour laws.
• Reviewing payroll inputs, timecards, adjustments, off-cycle payments, and garnishments to ensure data integrity.
• Partnering with Finance on payroll reporting, reconciliations, audits, and general ledger alignment.
• Overseeing payroll tax compliance, including monitoring regulatory changes, managing tax accounts, and resolving notices or discrepancies.
• Administering U.S. employee benefits programs, including medical, dental, vision, and voluntary offerings, ensuring accurate enrollment and eligibility management.
• Supporting open enrollment cycles and working with brokers and vendors to ensure smooth benefits administration.
• Maintaining compliance with applicable regulations (e.g., ERISA, ACA, COBRA, HIPAA) and ensuring accuracy of benefits documentation and HRIS integrations.
• Serving as a primary point of contact for payroll and benefits inquiries, providing guidance to employees and stakeholders.
• Monitoring multi-state compliance requirements and identifying risks or process gaps.
• Supporting HR compliance reporting (e.g., EEO-1, BLS filings) and internal audits.
• Driving continuous improvement of payroll and benefits processes to enhance efficiency, scalability, and employee experience.

Requirements:

The ideal candidate is a highly detail-oriented payroll and benefits professional with strong technical expertise and a deep understanding of U.S. compliance requirements. You should be analytical, organized, and confident working in complex, regulated environments. Key qualifications include:

• 3+ years of experience in multi-state payroll administration and U.S. employee benefits management.
• Strong knowledge of payroll tax compliance, statutory filings, and federal/state/local regulations.
• Solid understanding of employment laws, wage and hour requirements, and benefits structures.
• Experience working with HRIS or payroll systems (ADP Workforce Now or similar preferred).
• Strong analytical and problem-solving skills with high attention to detail and accuracy.
• Excellent organizational and project management abilities, with the capacity to manage multiple priorities.
• Strong communication skills with the ability to explain complex payroll and benefits topics clearly.
• High level of integrity and discretion when handling sensitive employee data.
• Continuous improvement mindset focused on operational efficiency and scalability.
• Bachelor’s degree in HR, Business, Accounting, or related field (preferred).
• Certifications such as CPP, FPC, PHR, or SHRM-CP are a plus.

Benefits:

• Competitive salary range of $60,000 – $75,000 + bonus.
• 100% employer-paid medical, dental, and vision insurance premiums.
• 401(k) with 100% match up to 4% and immediate vesting.
• Generous PTO policy with additional tenure-based increases and paid sabbaticals.
• Annual professional development reimbursement ($2,500).
• Remote work support including home office and internet stipends.
• Wellness benefits including gym reimbursement and wellness subscriptions.
• Additional perks supporting work-life balance and employee wellbeing.