R&D Administrative Assistant

The R&D Administrative Assistant is a vital contributor to the success of both ongoing and newly launched government programs, supporting them throughout their entire lifecycle under the expert guidance of the R&D Manager. This dynamic role encompasses a diverse array of administrative responsibilities, from processing purchase requisitions and coordinating signature collections to keeping meticulous and well-organized records. Beyond these tasks, the assistant plays a crucial part in driving compliance and operational efficiency by managing key documentation and monitoring program milestones. Additionally, this position supports the careful oversight of the company’s government-related contracts, ensuring every contractual requirement tied to product sales and development is effectively administered, tracked, and fulfilled from start to finish.

Responsibilities:

• Support of maintaining company registrations (SAM.gov, JCP, CAGE code, etc.)
• Manage program billings by assembling necessary documentation and ensuring timely submission.
• Support program and contract execution by ensuring timely completion of milestones, monitoring compliance with requirements, and coordinating with teams to procure and track necessary consumables and equipment on a per-program basis.
• Maintain organized records of all contracts and related documents. Track contract renewal dates, terminations, and modifications.
• Manage and track use of government property, track government timesheets etc. as required by the program.

• A High School Diploma or an equivalent qualification
• At least 3 years of hands-on experience in Contracts Administration or Contract Management
• A minimum of 3 years working with Government contracts
• Preferably, 2 years of experience within the manufacturing industry is a plus
• Contract Drafting and Review: precise contract terms and conditions. Strong skills in reviewing contracts to identify risks, ambiguities, and inconsistencies.  
• Lead a collaborative environment with strong subject matter expertise.  
• Effectively communicate contract terms and obligations to internal stakeholders and external parties.

Luxium Solutions offers a goal-oriented team dedicated to Safety, Excellence, Agility and Respect. Come pursue your career within a niche business and learn something that you can’t find anywhere else! We have a great benefits package with:

• ANNUAL BONUS
• Hourly: $24-$26
• Paid Time Off available on day one (pro-rated for new hires)
• Medical/Dental/Vision/Prescriptions available on day one
• Employer Paid Life Insurance and AD&D
• Short/Long Term Disability
• HSA/FSA
• EAP
• 401(k) & company match
• Generous Tuition Reimbursement
• 6 week Paid Parental Leave
• & many more!