Administrative Assistant Jobs

Support the Commissioner’s Office by managing calendars, preparing briefing materials, coordinating cross-agency and community engagements, and improving office workflows to ensure smooth executive operations at DYCD.

PrimeVigilance seeks an organized PV Assistant to support ICSR management and administrative operations for a growing, global pharmacovigilance team.

Creative Artists Agency is hiring an organized, proactive assistant to support the Chief Innovation Officer and a senior corporate culture executive with scheduling, events, budgets, and project support onsite in Los Angeles.

Spectrum Matters is hiring an Administrative Assistant to manage office operations, client communications, and administrative support for its ABA therapy team in South Dakota.

Provide day-to-day clerical support (reception, mail processing, filing, data entry, and document scanning) for DHHS/OFI in Farmington to help deliver vital services to Maine residents.

Apex Technology seeks a friendly, detail-oriented Receptionist & Office Coordinator in Playa Vista to manage front-desk operations, vendor relationships, and office logistics for a high-performing satellite manufacturing team.

BTI is hiring a detail-oriented, bilingual (Korean/English) Senior Administrative Assistant to support a Corporate VP in Englewood Cliffs, NJ, managing schedules, travel, invoices, and office operations.

Hinge is seeking a detail-oriented Executive Assistant to support two senior Marketing leaders and keep cross-functional priorities and day-to-day operations running smoothly.

Provide high-level executive support and institute-wide administrative coordination for the Harvard Global Health Institute, supporting the Faculty Director and senior leadership across Harvard and international partners.

Transamerica is hiring a Pooled Plan Sales Support Assistant in Cedar Rapids to manage RFP intake, onboarding paperwork, reporting, and Salesforce updates for the special markets team.

The Boston Red Sox Partnerships department is hiring a part-time Administrative Assistant to support calendar and travel logistics, expense reporting, event and game-day operations, and client/alumni experiences.

Provide executive-level administrative and creative screening support to the Senior VP of Production Development & Special Projects at Universal Pictures in a hybrid office role.

Limitless East Marketing seeks an organized Entry Level Personal Assistant to support leadership with scheduling, communications, and day-to-day administrative tasks at the Fort Worth office.

Rimkus is hiring an Administrative Project Assistant to support Project Managers with scheduling, records management, and project coordination at their Texas office.

AECOM is hiring a Senior Administrative Assistant in Chicago to support senior leadership with executive-level calendar and communication management, CRM maintenance, and coordination of strategic initiatives in a hybrid role.

Provide strategic administrative support to Nielsen senior leaders as a Senior Executive Assistant I, managing complex calendars, communications, and smaller projects with independence and discretion.

NBCUniversal is looking for an Administrative Assistant to support the SVP, Global Media Operations with calendar and travel coordination, expense management, and team engagement in a hybrid office environment.

Serve as the welcoming, organized front-line professional for a respected estate and elder law firm, balancing client-facing hospitality with reliable administrative and office coordination duties.

Saronic Technologies is looking for a professional Workplace Assistant to manage front-desk operations, visitor flow, facilities coordination, and daily office support at its Virginia Beach office.

Support Pangram Labs' senior leadership as a detail-oriented Executive Assistant focused on calendar and inbox management, travel coordination, and office operations in our Brooklyn office.

A results-driven Remote Personal Assistant is needed to manage calendars, communications, travel, and administrative coordination for a small consulting team based in Kissimmee, FL.

NBCUniversal is hiring an Administrative Assistant to support the EVP, International Marketing, handling complex scheduling, international travel coordination, presentations, and senior stakeholder communication.

Creative Artists Agency is hiring an Assistant for the CAA Creators Group in Nashville to provide high-level administrative, financial, and project-tracking support to an Agent.

Provide operational and administrative leadership to IRC’s Philanthropy and Marketing & Mobilization leadership team at the New York HQ, managing complex calendars, team operations, and donor-facing workflows.

Biena, a nationally distributed healthy-snack CPG brand, is hiring an experienced Executive Assistant & Office Manager to support the CEO and run day-to-day office and operational administration.

Elevare Branding is looking for a detail-focused Sales Assistant to support the sales team with client communication, sales documentation, and order processing to help drive business growth.

KPFF is hiring a hands-on Project Coordinator to manage project documentation, support project managers, and maintain office operations for the Downtown Los Angeles structural team.

NBCUniversal’s O&T team is hiring a detail-oriented Administrative Assistant to support three VPs with calendar and travel management, event coordination, communications, and operational tasks on a hybrid schedule.

Anau is contracting a discreet, detail-oriented Personal Assistant to manage calendar, travel, communications, and personal logistics for the Owner.

Remote entry-level Data Entry / Administrative Assistant role supporting account managers by accurately entering and verifying client and bank account information.

Provide administrative and program support to ODE’s SCORE team, focusing on charter and alternative education program coordination, records, communications, and travel logistics in a hybrid work setting.

Middlebury College seeks a reliable, organized student to support alumni programs and help staff the annual Alumni College event while gaining administrative and event-planning experience.

Custom Sewn Products is hiring a dependable Administrative Assistant to handle phone and visitor reception, scheduling, data entry, and general office coordination at their U.S. facility.

Inclusive & Diverse

Diversity of Opinions

Dare to be Different

Collaboration over Competition

Growth & Learning

Live Nation’s Uptown Theater is hiring an Operations Assistant to manage venue administrative duties, vendor coordination, inventory, and payroll support for event operations.

ADF Medical Services seeks a careful and self-directed Flexible Data Entry Specialist to accurately enter and verify patient records on a flexible schedule.

Alliance America is hiring an on-site Financial Administrative Assistant in Bradenton, FL to support the VP of Insurance Sales with case processing, agent support, and administrative sales operations.

Defense Holdings, Inc. is hiring an Administrative Assistant – Client Relations to manage client communications, scheduling, and administrative tasks in a hybrid US role.

Support Armanino’s Marketing Events team in St. Louis by handling event logistics, vendor coordination, asset preparation, and post‑event follow up in an early‑career assistant role.

Symicor Group is hiring a part-time, remote Associate Marketing Writer Admin to create marketing copy, manage candidate communications, and support administrative tasks for a boutique bank recruiting firm.

Williams Lea by RRD seeks a detail-oriented Administrative Associate in Wheeling to provide client-facing administrative support, scheduling, data entry, and quality-controlled document handling.

Serve as the friendly front-line Administrative and Intake Coordinator for a patient-focused home health agency, handling referrals, front desk duties, and office coordination while growing within a supportive team.

UT Austin's Department of Neurology seeks a part-time undergraduate to provide onsite support for weekly grand rounds and assist with department event planning and administrative tasks.

J.Crew Group is hiring a detail-oriented Administrative Assistant to support HR leadership in a hybrid role at its New York headquarters.

Support a growing sales team at SkillBridge Academy by managing administrative workflows, maintaining client records, and coordinating sales activities to drive strong service delivery.

Fortune Brands is hiring an Office Administrator to manage daily office operations, support site leadership, coordinate visitors and events, and maintain office supplies at the New London facility.

Provide remote administrative and logistical support for sports and event experiences, handling scheduling, reservations, and client communications to ensure smooth operations.

Defense Holdings, Inc. seeks a hybrid-based Customer Service Team Lead & Administrative Assistant to manage and coach a customer service team while handling administrative duties to maintain high service standards.

Virtual Assistant wanted to manage invoicing, payments tracking, and general admin support for a U.S. client on a part-time remote schedule with PST overlap.

Provide remote administrative and loan-processing support to loan officers and leadership, ensuring smooth client onboarding and accurate loan documentation while working U.S. hours.

Canyon GBS is hiring a dependable Executive Assistant to provide high-touch calendar, travel, and logistical support to the CEO in a hybrid role based in Mesa, AZ.