Bookkeeper (Part Time)

Classification:                                 Non-Exempt

Reports to:                                     Controller

Department:                                          USST Holdings/Corporate Office

Location :                                               Sarasota, FL- In Person Position (No Remote Work)

Job Type:                                               Part-Time (Approx. 30-32 hours per week anticipated)

Pay Range:                                            $25.00-$28.00/hour; negotiable based on experience

U.S. Submergent Technologies® (USST) is the premier service provider for restoring the capacity of wet infrastructure.  Specializing in submergent cleaning of sand, grit, and debris from hard-to-clean environments, USST operates in a variety of industries including wastewater/stormwater, oil and gas, power plants, and more. 

Position Summary:

 The Accounting Bookkeeper will play a crucial role in maintaining accurate financial records, reconciling accounts, and ensuring compliance with financial regulations. The Bookkeeper will work closely with the Controller and the Chief Financial Officer to support the organization’s financial operations and contribute to its overall success.

Duties/Responsibilities:

·       Completes journal entries - QuickBooks (the company’s accounting software system). 

·       Records numerical and financial data in QuickBooks assisting the Controller providing accurate financial records and reports.

·       Performs general cost accounting and other related duties of the accounting department.

·       Monitors daily cash flow in multiple company bank accounts.

·       Monitors the company’s shared accounting inbox and communicates frequently with customers, vendors, and internal staff.

·       Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.

·       Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.

·       Requests W-9 forms from Vendors and Contractors for 1099 purposes at year end.

·       Facilitates timely and accurate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

·       Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Reconciles customer accounts and manages accounts receivable collections.

·       Generates invoices according to company practices; submits invoices to customers.

·       Manages the employee-issued company credit card program. Monitors and tracks purchases and spending.

·       Enters weekly payroll reports into QuickBooks for multiple companies within the organization.

·       Audits accounts to ensure compliance with state and federal regulations; assists the Controller with providing the requested documentation for the annual external financial audit.

·       Collaborates effectively with other departments to gather and analyze financial information to help make informed business decisions.

·       Works closely with the Controller and the Chief Financial Officer to provide financial insights and recommendations to support departmental goals.

·       Performs other related duties as necessary or assigned. Participates in special projects and initiatives as assigned by the Controller and Chief Financial Officer.

Skills/Ability:

·    Proficiency in using accounting software and Microsoft Office Suite, particularly Excel.

- Extensive knowledge of general financial accounting and cost accounting.

·       Understanding of and ability to adhere to generally accepted accounting principles.

·       Highly proficient in accounting or tax preparation software, such as QuickBooks

·       Strong understanding of accounting principles and financial regulations.

·       Excellent numerical and data entry skills with a keen eye for detail.

·       Effective communication skills, both written and verbal.

·       Ability to prioritize tasks, meet deadlines, and work under pressure.

·       Strong organizational skills and the ability to maintain accurate records.

·       Problem-solving and analytical abilities.

·       Knowledge of payroll processing and familiarity with tax regulations is a plus.

·       Ability to maintain confidentiality and maintain accurate and meticulous financial data and company records.

·       Ability to anticipate work needs and interact professionally with customers, vendors, team members, and the management team.

Education/Experience:

·       High school diploma or equivalent; associate or bachelor’s degree in accounting or another business-related field is preferred but not required.

·       Proven experience working in a professional office setting in an accounting, finance, or administrative department or similar role.

·       At least three to five years of previous accounting or bookkeeping experience is preferred.