Conference Coordinator

Site: The McLean Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Summary
Responsible for planning, organizing, and executing conferences, workshops, and training events within the hospital setting. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various departments to ensure successful events that meet the educational and professional development needs of staff and stakeholders.

Does this position require Patient Care?
No

Essential Functions
-Plan, coordinate, and execute conferences, workshops, and special events, including logistics, registration, and participant communication.

-Collaborate with internal stakeholders to identify training needs and develop relevant conference content.

-Manage budgets for events, including tracking expenses and negotiating with vendors for services such as catering, audiovisual equipment, and venue arrangements.

-Coordinate speaker arrangements, including invitations, travel, accommodations, and presentation materials.

-Promote events through internal communications, social media, and other channels to maximize attendance and engagement.

-Ensure compliance with hospital policies and procedures, as well as any regulatory requirements related to continuing education credits or accreditation.

 

Education
Bachelor's Degree; Event Planning preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Experience in event planning or coordination, preferably in a healthcare or hospital setting 3-5 years required

Knowledge, Skills and Abilities
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work under pressure and meet deadlines.
- Knowledge of healthcare regulations and continuing education requirements.

 

 

Hybrid

 

115 Mill Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$43,347.20 - $61,963.20/Annual

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

1600 The McLean Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework