Bids & Proposals Coordinator

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com

• Notice: Know Your Rights: Workplace Discrimination is Illegal
• Notice: Pay Transparency Nondiscrimination  (English)
• Aviso: Transparencia en el Pago No Discriminación (Spanish)

Job Description:

Aerovel (the Airbus Helicopters Flexrotor Program) is looking for a Bids & Proposals Coordinator to join our Business Development & Sales Team based in Bingen, WA.

This role provides critical support to the proposal development process for Flexrotor contracting opportunities, by managing key sales processes, developing proposals and commercial offers, marketing support, maintaining Customer Relationship Management (CRM) systems, analyzing performance metrics, and ensuring regulatory compliance. The ideal candidate will possess strong organizational skills, excellent written and verbal communication abilities, and a keen interest in delivering excellence in competitive proposals.

Meet the Team:

The Airbus Helicopters Flexrotor Program offers one of the most advanced small tactical unmanned aerial systems (STUAS) with vertical take-off and landing (VTOL). It can be used day or night by US and allied forces for a diverse range of intelligence, surveillance, target acquisition and reconnaissance (ISTAR) on land and at sea.

Your Working Environment:

Nestled in the heart of the stunning Columbia River Gorge in Bingen, WA, our workplace offers innovation and the ability to contribute to game-changing solutions while enjoying the flexibility to spread your wings. Whether it's solving complex challenges, or celebrating victories, you’ll be part of a cohesive crew that thrives on innovation and the beauty that the Pacific Northwest has to offer!

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)

• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.

• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. 

• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges:

Bids & Proposal Development Support: 80%

• Assist in the preparation, formatting, and editing of proposal documents, ensuring compliance with solicitation requirements and company standards.

• Prepare finalized bid and proposal submissions from author drafts for executive management consideration and final approval

• Support the proposal team in gathering, organizing, and tracking required documentation, including resumes, past performance references, and technical content.

• Maintain proposal schedules, calendars, and action item lists to ensure timely completion of deliverables.

• Conduct research on government solicitations, agencies, and competitors to inform proposal strategy and content.

• Coordinate with internal subject matter experts to collect technical input and ensure accuracy of proposal content.

• Help manage version control and document management for all proposal materials.

• Participate in proposal meetings, take notes, and track action items for follow-up.

• Assist with the development of graphics, tables, and other visual aids to enhance proposal submissions.

• Support post-submission activities, including proposal archiving and lessons learned documentation.

 Sales Enablement and Marketing Support: 20%

• Support creation and maintenance of marketing collateral (brochures, presentations, digital assets).

• Support Salesforce reporting, including lead and opportunity tracking, pipeline accuracy, and dashboard/report development.

• Assist in brand awareness initiatives, including sponsorships and industry partnerships.

• Assist in annual sales planning and forecasting efforts.

• Coordinate updates to product configurations and pricing databases.

• Contribute to operational improvement initiatives and recommend process enhancements.

• Provide logistical and administrative support for sales team travel and customer site visits.

Additional Responsibilities: 

• Other duties as assigned     

Your Boarding Pass:

Required:

• BS/BA degree or equivalent experience 

• Minimum  one (1) year of experience in proposal development, technical writing, or administrative support (internships or coursework may be considered).

• Strong attention to detail and organizational skills.

• Excellent written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to work collaboratively in a fast-paced, deadline-driven environment.

• Willingness to learn and adapt to new processes and requirements.

• UP to 10% Domestic and International Travel involved

• Must be a US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license)

• Knowledge of and experience with military, civil agency and commercial contracting requirements.

• Must be able to lead multiple simultaneous tasks with potentially overlapping deadlines.

• Strong attention to detail, excellent organizational skills, solid follow-thru skills and strong motivation, personal and communication skills.

• Ability to communicate effectively in verbal and written form in English

• Operator level proficiency in MS Office 2010 applications, MS Project, Adobe Acrobat, SharePoint, MS Outlook and Salesforce

• Advanced level proficiency in MS Office 2010 applications; MS Visio, operator level proficiency in Adobe Photoshop, Expert Choice, SnagIt preferred

Preferred:

• BS/BA in Business, Marketing or Management  

• Any experience in aviation industry is preferred (Uncrewed Aircraft Systems (UAS) preferred) 

• French or German language skills 

Physical Requirements:

• Onsite or remote: 90% Onsite

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily

• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Daily

• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily

• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily

• Carrying: able to carry documents, tools, drawings, electronic equipment up to 10lbs/5kgs. Occasionally.  

• Lifting: able to lift documents, tools, drawings, electronic equipment up to 10lbs/5kgs. Occasionally.

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Occasionally

• Sitting: able to sit for long periods of time in meetings, working on the computer. Daily

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Occasionally

• Standing: able to stand for discussions in offices or on the production floor. Daily

• Travel: able to travel independently and at short notice. Frequently

• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Occasionally

• Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site

• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.

This role requires you must be a US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license)

Salary range:

Salary range based on the required profile: $80,000 - $104,000/year.  Actual minimum and maximum may vary based on geographic differential. Individual pay is based on skills, experience, and other relevant factors. This position offers the following benefits:  Medical insurance, Dental insurance, Vision insurance, Prescription insurance, Employee Assistance Program, Flexible Spending Accounts, Health Savings Accounts, Basic & Voluntary Life and Accidental Death & Dismemberment insurance, Short and Long-term Disability insurance, 401(k), Paid time off including paid holidays, Tuition Assistance, Bonus(es) subject to performance criteria.  These are our current benefit offerings for the current plan year and are subject to change without notice.

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Aerovel Corporation

Employment Type:

US - Direct Hire

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Sales, Marketing & Commercial Contracts <JF-MC-VE>

------

Job Posting End Date: 04.24.2026Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.